21 Ways To Manage Time More Effectively

This is a list from Brian Tracy...
Using time effectively is one of the main keys to success. Remember the old saying.. “If you need something done, ask a busy person to do it!” Why is that? Well in many cases it’s simply because they are usually organised.

Here are 21 ways that will get you going.
1. Be decisive
2. Set clear goals and objectives (using SMART)
3. Set a daily work plan (the night before)
4. Prioritise tasks using A,B,C,D,E (consider the consequences in setting priorities). Reprioritise A tasks using 1,2,3 to identify the most important A tasks and so on
5. Separate the urgent from the important (what are the long term potential consequences of doing not doing tasks?)
6. Use the law of forced efficiency (what is the highest value use of your time, right now?)
7. Use the 80/20 rule to identify the 20% of tasks that will have the greatest benefit and just do those
8. Develop stamina and high energy through proper exercise, diet and rest
9. Develop single-handling skills to concentrate on one task at a time
10. Eat that Frog (do the hardest task of the day first – don’t sit and look at it or procrastinate – just DO IT!)
11. Organise your work workspace (don’t work in a mess). Use the acronym TRAF – Toss, Refer (delegate), Action, File to help you
12. Use travel time effectively (listen to CDs, prepare a work schedule for flights/rail journeys)
13. Develop expertise in key tasks through practice and repetition
14. Work in ‘real’ time (pick up the tempo, develop a sense of urgency, do it NOW!)
15. Learn to make decisions quickly; don’t carry ifs, buts, and maybes around
16. Reengineer work processes: map them out and identify what needs to be done to reduce the number of steps by 30% minimum
17. Reinvent yourself at least once a year: identify what you need to do to become more productive, because everything changes (90 day plan)
18. Ask yourself this on a regular basis: knowing what I know right now, would I be doing this/be in this relationship/working with this client etc
19. Identify what tasks to procrastinate on, i.e. the lower priorities that can wait, the 80% of tasks that have less value and only contribute 20% of the output
20. Decide to work to live, not live to work. This means working towards a balanced life. It’s the quantity of time on downtime and the quality of time at work to aim for.
21. Be Intensely Action Orientated. It’s acting and executing that generate results